Registration & Enrollment

Registration Assistance

Students at Cal State East Bay can register for classes prior to each quarter via the university’s online registration system in MyCSUEB. Demonstrations and instructions for the enrollment process can be found within the “Help” feature in MyCSUEB. Students requiring assistance may call the Office of the Registrar at (510) 885-2784 or visit the Student Enrollment Information Center on the first floor of the Student Services and Administration Building on the Hayward Campus

Registration Possible Restrictions for Junior & Senior-level Students Resident Freshmen Early Start Program Student Classification Academic Course Load Cross-Registration with Other Bay Area Institutions Cross-Registration with University of California, Berkeley   Enrollment General Enrollment Policies & “MyCSUEB” Campus Enrollment System CSU Immunization Requirements Full-time Enrollment for Veterans Enrollment & Placement Exam Notification Intrasystem & Intersystem Enrollment Programs International Student Enrollment Policies

Enrollment & Degree Progress Non-Matriculated Enrollment Enrollment for High School Students Special Registration Petitions Petitioning for Graduate Credit as an Undergraduate Enrolling in Cooperative Education Courses Planned Educational Leave Enrolling for Classes Enrollment Appointment Times Schedule Changes Add/Drop Period Adding Courses Dropping Courses Cancellation of Enrollment Withdrawing from Courses Withdrawing from the University

Registration

California Resident Freshmen Early Start Program

Entering resident freshmen who are not proficient in math or English, as determined by their ELM and EPT scores, will need to start the remediation process before their first regular term.

The goals of the Early Start Program are to:

• Better prepare students in math and English, before the fall semester of freshman year;
• Add an important and timely assessment tool in preparing students for college; and
• Improve students’ chances of successful completion of a college degree.

Newly admitted freshman students who are required to complete Early Start will be notified of the requirement and options for completing the program as part of campus communications to newly admitted students.

Possible Registering Restrictions for Junior & Senior-level Students

If students have earned 90 or more baccalaureate-level quarter units without having passed ENGL 1001 , or an equivalent course, they will not be permitted to register for additional coursework at Cal State East Bay. In addition, if they have earned 90 or more baccalaureate-level quarter units without having passed a course satisfying the General Education, Area B4 requirement in Quantitative Reasoning, they will not be permitted to register for additional coursework at Cal State East Bay.

Undergraduate Classification Level

Undergraduate students are assigned a class level according to the following plan:

Academic Course Load

Undergraduate Students.

The normal academic course load for full-time undergraduate students is 15-16 units of coursework per quarter (12 units is the minimum for full-time status) per quarter.  Students may enroll for a maximum of 17 units during the enrollment period.  Because each classroom hour normally requires two hours of outside study per week, working students should carefully balance the time required for academic preparation with outside commitments.

Graduate Students.

A graduate student who wishes to receive a 45-unit master’s degree in one year needs to enroll in 15 units for three quarters or 11-12 units for four quarters (eight units a quarter is the minimum for full-time status).  A graduate student who wishes to receive a 90-unit doctoral degree in Education should check the Educational Leadership for Social Justice, Ed.D.  program in this catalog, as well as consult the Doctoral Handbook (available from the Department office) for academic load information.

Graduating Students

Graduating students (undergraduates who have filed for graduation and have 150 units completed; and, graduate or doctoral students who have filed for graduation and/or have been advanced to candidacy by the faculty of the graduate program) will then be permitted to enroll in up to the maximum of 22 units after the first enrollment period. Check the “Important Dates” page on the University Website for further information.  Exceptions to exceed the maximum units may be made for students matriculated in programs requiring more than 180 units to degree or who require a higher unit load to graduate in the traditional time needed to complete their program.

To enroll in more units exceeding the maximum number, approval must be secured by contacting the student’s major department advisor and College Dean. The student’s major department will notify the Office of the Registrar and the student will then be permitted to add the additional units during the open enrollment or Add/Drop periods.

Cross-Registration with Other Bay Area Two-Year & Four-Year Institutions

Programs have also been established to permit students from Cal State East Bay and those from the following campuses to take coursework at another school which is not available at their home campus:

• Cañada College,
• Chabot College,
• College of Alameda,
• Contra Costa College,
• Diablo Valley College,
• Holy Names University,
• John F. Kennedy University,
• Laney College,
• Las Positas College,
• Los Medanos College,
• Merritt College,
• Mills College,
• The National Hispanic University,
• Ohlone College,
• Solano College,
• St. Mary’s College, and
• U.C. Berkeley.

Contact the counseling center or registrar at the host campus (or the Office of the Registrar at Cal State East Bay) for information on eligibility requirements, limitations and other privileges or restrictions.

Cross-Registration Program with University of California, Berkeley (UCB)

The purpose of this program is to increase a student’s educational opportunities by maximizing the use of existing programs and courses available in the East Bay region. The following conditions apply:

1. No course of instruction available at Cal State East Bay may be taken in the other system. Enrollment is limited to one course per term.
2. Students may seek to enroll in a course offered at UCB upon the recommendation of their academic advisor and department chair. These advisors should insure the completion of any prerequisites before application is made. Note: Forms are available from Enrollment Management.
3. Students may seek to enroll in a course offered at UCB only with the permission of the course instructor, and the approval of the appropriate department chair and school/college dean. Each university gives first registration priority to its own students; therefore, concurrent enrollment may not be available in courses with limited spaces. A Cal State East Bay student should return the completed form and card to 120 Sproul Hall at UCB.
4. Students must be in good standing, be matriculated in a degree program (undergraduate or graduate) and have a full-time schedule (12 quarter units for undergraduates and 8 units of graduate level courses for graduate status) at Cal State East Bay in order to participate in the program. Cross-registration with UCB is normally not permitted during your first term of enrollment at Cal State East Bay. Note: UCB is on the early Semester Calendar and Cal State East Bay is on the Quarter Calendar.
5. Each campus has appointed a coordinator of the cooperative program who verifies the satisfaction of conditions 1-4 for each prospective participating student. The Office of the Registrar coordinates the program at Cal State East Bay.
6. No additional costs are charged to the student at Cal State East Bay. However, you will be billed the Cal State East Bay rates for the total academic load in the combined registrations. Because of the interval involved in sending transcripts, there will be a time lag in the appearance of grades on Cal State East Bay’s permanent records.
7. Cross-registration is only possible in the fall and winter quarters because UCB is on the semester system.
8. Cross-registration will be cancelled at any time if the student becomes ineligible for participation.

Enrollment

General Enrollment Policies & the MyCSUEB Enrollment System

To enroll at Cal State East Bay, students must be admitted to the university:

• Enrollment is complete only when all enrollment requests have been properly recorded and students have paid all fees, deposits, and charges. Dates for enrolling in MyCSUEB, the Cal State East Bay enrollment system, are published on the University Web site under Important Dates.
• Students are given credit only for those courses in which they are officially enrolled in at the conclusion of the Add/Drop period, except for any course which they have officially filed a Withdrawal form(s) and received an approved withdrawal.
• Students will be held responsible for completing all courses for which they are enrolled, except for those courses from which they withdrew.
• If students enrolled in a course and do not attend initial class meetings, they may be dropped from the class if demand for the course exceeds capacity. Departments following this practice will make reasonable efforts to inform students of this action. Students should not assume, however, that non-attendance will result in them being automatically dropped.
• The university does not guarantee the availability of particular courses or sections because admission to classes is authorized only until the maximum number of students allowable in any section has been reached.

Approved by the University Academic Senate, the priority for enrollment is as follows:

• Students authorized to receive priority enrollment
• Graduating undergraduate seniors and graduating graduate students (undergraduates who have filed for graduation and have 150 units completed, and graduate or doctoral students who have filed for graduation and/or have been advanced to candidacy by the faculty of the graduate program).
• Students authorized to receive early enrollment.
• Freshmen
• Post-baccalaureate credential and doctoral students, and conditionally classified/classified graduate students in masters programs
• Seniors
• Juniors
• Sophomores
• Second baccalaureate, post-baccalaureate certificate program, and unclassified post-baccalaureate students
• AB 386 Students (online students from other CSU Campuses).
• The priority for enrollment for students enrolling in 6000-level and 8000-level courses is as follows:
  • All graduate students
  • Undergraduate students majoring in the department concerned
  • All other students

If a student or former student fails to pay a debt owed to Cal State East Bay, the university may “withhold permission to enroll, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt” until the debt is paid (see Sections 42380 and 42381 of Title 5, California Code of Regulations). For example, Cal State East Bay may withhold production of official transcripts of grades to any person owing a debt. If students believe that they do not owe all or part of an unpaid obligation, contact the Accounting Office. They will review the pertinent information, including information students may wish to present, and will advise students of their conclusions with respect to the debt. Students should check MyCSUEB (https://my.csueastbay.edu) on the university Web site to verify whether any holds exist that will block registration for the next or subsequent term.

The University reserves the right to select its students and deny admission to the University or any of its programs as the University, in its sole discretion, determines appropriate based on an applicant’s suitability and the best interests of the University.

CSU Immunization Requirements

Entering CSU students are required to present proof of the following immunizations to the CSU campus they will be attending before the beginning of their first term of enrollment.

Measles and Rubella

All new and readmitted students must provide proof of full immunization against measles and rubella prior to enrollment.

Hepatitis B

All new students who will be 18 years of age or younger at the start of their first term at a CSU campus must provide proof of full immunization against Hepatitis B before enrolling. Full immunization against Hepatitis B consists of three timed doses of vaccine over a minimum 4 to 6 months’ period. If you need further details or have special circumstances, please consult [name of office or campus personnel].

Meningococcal Disease Information

Each incoming freshman who will be residing in on-campus housing will be required to return a form indicating that they have received information about meningococcal disease and the availability of the vaccine to prevent contracting the disease and indicating whether or not the student has chosen to receive the vaccination.

Note: The above are not admission requirements, but are required of students as conditions of enrollment in CSU.

Note: The CSU anticipates a policy change to the immunization requirements for the 2017-2018 academic year. Update to follow.

Full-time Enrollment for Veterans

Full-time enrollment for veterans (or dependents of disabled or deceased veterans), or reservists under Chapter 30, 31, 33, 34, 35, or 106 is 12 or more units, according to V.A. regulations. Each quarter, veterans and eligible dependents should consult the Veteran Affairs Coordinator before the first day of classes and submit their forms requesting certification of enrollment for V.A. benefits.

Note: Undergraduate and graduate students who apply for Veterans’ Benefits (or for benefits as dependents of disabled or deceased veterans), must be enrolled in courses that apply to a definite program (baccalaureate or master’s degree and/or credential).

Placement Exam Notification After Admission

After admission, each undergraduate student is sent a packet which indicates that taking the EPT and ELM exams are requirements which should be fulfilled at the next offering of the test. If you fail to take the EPT and/or the ELM tests before your first term of enrollment, a hold will be placed on your registration until you do take the test(s).

Intrasystem & Intersystem Enrollment Programs

Fully matriculated students enrolled at any CSU campus have access to courses at other CSU campuses on a space available basis unless those campuses/programs are impacted. This access is offered without students being required to be admitted formally to the host campus and in most cases without paying additional fees. Students should consult their home campus academic advisors to determine how such courses may apply to their specific degree programs before enrolling at the host campus.

There are two programs for enrollment within the CSU and one for enrollment between CSU and the University of California or California Community Colleges. Additional information about these programs is available from the Office of the Registrar.

CSU Fully Online Courses

Matriculated students in good standing may request enrollment in one course per term, offered by a CSU host campus.  Enrollment requests will be granted based on available space, as well as completion of any stated pre-requisites. Credit earned at the host campus is electronically reported to the student’s home campus to be included on the student’s transcript at the home campus.

CSU Visitor Enrollment

Matriculated students in good standing enrolled at one CSU campus may enroll at another CSU campus for one term. Credit earned at the host campus is reported at the student’s request to the home campus to be included on the student’s transcript at the home campus.

Intersystem Cross Enrollment

Matriculated CSU, UC, or community college students may enroll on a “space available” basis for one course per term at another CSU, UC, or community college and request that a transcript of record be sent to the home campus.

International Student Enrollment Policies

U.S. Customs and Immigration Enforcement requires students on non-immigrant F-1 and J-1 visas to pursue a full course of study in a specific program. Therefore undergraduate students are expected to complete a minimum of 12 units per quarter for three consecutive quarters. Graduate and second baccalaureate students must complete a minimum of 8 units per quarter for three consecutive quarters.

Note: Enrollment in courses through Open University in University Extension may not count for visa certification purposes.

Enrollment & Degree Progress

Undergraduate and graduate students who apply for the following must enroll in courses that satisfy their degree program (baccalaureate or master’s degree and/or credential):

• Veterans’ Benefits (or for benefits as dependents of disabled or deceased veterans),
• International students wishing INS certification,
• Student athletes wishing to compete in intercollegiate sports, and
• Students on most types of financial aid.

Non-Matriculated Enrollment

Most courses taught by regular Cal State East Bay faculty are available to students through Open University. To enroll in an Open University course, applicants must complete an online Open University application form each term they wish to attend.  The application deadline is the eighth instructional day of the term. Go to https://www.ce.csueastbay.edu/ce/programs/open-university/ to apply online and view application deadlines. Late applications will not be accepted.

High School Students Enrollment in Special Programs

High school students may be considered for enrollment in certain special programs if recommended by the principal and the appropriate campus department chair and if preparation is equivalent to that required of eligible California high school graduates. Such admission is only for a given specific program and does not constitute a right to continued enrollment.

Called “dual matriculation,” information pertaining to dual matriculation is available in the Student Enrollment Information Center on the first floor of the Student Services and Administration Building. Under these programs, eligible high school students may enroll for university credit if they satisfy the requirements for admission to this status.

Special Registration Petitions

Some courses may require a “Special Registration Petition” prior to enrollment that is available from the department offering the course.  Typically, courses such as: Independent Study, Individual Study, Project, Departmental Thesis, University Thesis or Dissertation courses will require special registration petitions.

Petitioning for Graduate Credit as an Undergraduate

Undergraduate students may apply graduate courses taken during their final quarter of undergraduate attendance to a Cal State East Bay master’s degree program. Students can take up to 13 units of courses during their final undergraduate quarter (no earlier) and apply them to their master’s degree if they:

• have at least a 2.00 grade point average at Cal State East Bay;
• do not need the units or grade points to complete their baccalaureate degree;
• do not need the units for residence credit in their master’s degree; and
• obtain prior permission from the department Chair of the graduate program in which they wish to apply the units.

While an undergraduate, you should obtain and complete a “Petition for Graduate Credit” form, and obtain the signed approval of the graduate department Chair to apply the courses to your master’s degree. The form should be filed with Planning, Enrollment Management, and Student Affairs.

You cannot be matriculated in a baccalaureate degree and a master’s degree program at the same time, so the units earned in your last undergraduate quarter that are applied to your master’s degree are not residence credit in your graduate degree. Most Cal State East Bay master’s degrees require 45 units, 32 of which must be in residence. If you take the maximum 13 units for your graduate degree in your last undergraduate quarter, you will have used up your non-residence degree credit and cannot use any transfer, University Extension, or Open University units for your master’s degree.

If you start working on a basic Teaching Credential (5000-level courses in Teacher Education) before completing your baccalaureate, and are not already in the Fast-Track Teacher Preparation Program, you may have the units certified for application to your post-baccalaureate requirements. To qualify, the units must be in excess of the units needed for your bachelor’s degree or any requirement of that degree. You should submit a written request to Enrollment Management. The request should cite all the courses to be certified for this type of post-baccalaureate credit and should be submitted after completing your baccalaureate degree.

Enrolling in Cooperative Education Courses

To enroll for a Cooperative Education course, students must complete a “Cooperative Education Agreement” form available from the Academic Advising and Career Education/Cooperative Education office, on the second floor of the Student Services and Administration Building. After obtaining the necessary approvals, the student may then enroll through MyCSUEB.

Note: International students on F-1 visas should contact the Center for International Education (510-885-2880) to discuss employment authorization for a Cooperative Education course before enrolling for the course.

Planned Educational Leave

Students may petition for a Planned Educational Leave to pursue educationally related activities which will enhance the prospect of successful completion of their academic program, but which do not require enrollment at Cal State East Bay or any other institution of higher education. Students who are unable to enroll due to compulsory military service or because of a documented disability or because of pregnancy may apply for a leave of absence. Students requesting a leave should be in good academic standing in a program leading to a degree.

A Planned Educational Leave may be for a period of up to a total of two years (eight consecutive terms) if students are enrolled in a program leading to a degree. The leave must be approved by their faculty advisor or department chair and the Office of the Registrar. If approved, students will retain graduation catalog rights and may enroll as a continuing student, provided they return and enroll in the same major for the quarter indicated. Failure to return from a planned educational leave by the quarter indicated means loss of catalog rights and students will be required to apply for readmission and pay an application fee. The Planned Educational Leave form is available online; visit the University web site under “Current Students” to download the form.

Enrolling for Classes

Students enroll for classes in the preceding quarter using MyCSUEB, an automated online enrollment system. Approximately one week before enrollment begins, continuing students are e-mailed notification to their CSUEB Horizon accounts to check MyCSUEB for their enrollment appointment. New students may review their enrollment appointments in MyCSUEB.

The Class Schedule, through MyCSUEB, is generally available online around the same time as students receive their “Enrollment Appointment.” Students should read the Class Schedule, and then meet with their academic advisor to plan their program of classes. Enrollment times are determined by the student’s class level. Students will be able to enroll or make adjustments to their class schedule any time after their assigned enrollment time. See MyCSUEB for operating hours and for enrollment procedures. If students have any difficulties enrolling, they should contact the Office of the Registrar at 510-885-2784.

Enrollment Appointment Times

Students may enroll, during their assigned appointment, a maximum of 17 units. Graduating students (as defined in the general policies section) may add units after the first enrollment period, when they will then be permitted to enroll in up to the maximum of 22 units. Existing enrollment priorities will be kept based on class levels, with graduating seniors having highest priority.

Approximately one week before enrollment begins, continuing students are e-mailed notification to their CSUEB Horizon accounts to check MyCSUEB for their enrollment appointment. The appointment times include the student’s date and time to begin enrolling for classes. New students will be able to view their enrollment appointments in MyCSUEB.

Schedule Changes

Students may add, swap and waitlist courses using MyCSUEB during their enrollment appointment, open enrollment, and the Add/Drop period. Beginning the sixth (6th) instructional day of the term, consent of the instructor and department offering the course is also required for enrollment.  

Dropping courses may be done online through MyCSUEB during the first two weeks of the term, and students may change their grade type until the fifteenth (15th) instructional day of the term.

If students are on a Wait List and wish to add a class, it is important that they attend the first class meeting. See “Registering for Classes” on the university’s Web site for specific instructions.

Note: Although departments may drop students from a class for failure to attend the first meeting, they do not have to do so. Therefore, if a student wishes to drop a class, they should be sure to do so in MyCSUEB during the first two weeks of the quarter during the Add/Drop period. Deadlines for shorter sessions may be different and students should consult the “Important Dates” page of the University website.

Add/Drop Period

Students may add and drop classes during the Add/Drop period.  Beginning the sixth (6th) instructional day of the term, consent of the instructor and department offering the course is also required for enrollment. If students complete the enrollment process during the Add/Drop period, they are assessed a nonrefundable Late Registration fee. Students may drop a course during the Add/Drop period without it appearing on their permanent record.  Courses dropped on or after the first day of the term may result in prorated charges.  Deadlines for shorter sessions may be different and students should consult the “Important Dates” page of the University website.

Adding Courses

Students may add courses during their enrollment appointment, open enrollment and the Add/Drop period either by (a) using MyCSUEB, or (b) coordinating their enrollment with the appropriate academic department office for Independent Study, Individual Study, Project, and/or Thesis courses. Students have the right to add classes during these enrollment periods, subject to their having successfully completed the prerequisites (coursework and/or consent of instructor as stated in the Catalog) and to the availability of sufficient capacity in the class. Beginning the sixth (6th) instructional day of the term until the end of the Add/Drop period, students may also add courses with the consent of the instructor and academic department offering the course.

Dropping Courses

The word “drop” refers to official deletion of a course from a student’s record. If students cannot continue enrollment in a course for which they enrolled in for that particular quarter, they must officially drop the course using MyCSUEB. Students may drop courses through the end of the Add/Drop period without the course appearing on their permanent record. After the Add/Drop period, students may only withdraw from courses. 

Departments offering a class may drop students if they do not attend the first class meeting or if they have not met the course prerequisites that are published in the University Catalog. Some departments may call or email students as a matter of courtesy when they are being dropped, but other departments may not. There is no university policy and this determination will vary by department. Students should not assume that they will be dropped automatically if they do not attend class.

Cancellation of Enrollment

Students who fail to fulfill enrollment or matriculation requirements, or otherwise fail to adhere to academic or Cal State East Bay regulations, are subject to immediate administrative action which may result in the student being placed on Administrative Probation, or having enrollment for that term canceled. Students who do not maintain continuous enrollment for three consecutive terms are subject to cancellation of enrollment.

Withdrawing from a Course(s)

Students cannot “drop” after the end of the Add/Drop period, but they can “withdraw” until the seventh week of the term. The word “withdrawal” refers to official termination of enrollment in a class after the Add/Drop period. Students can withdraw from a class only for serious health or personal problems beyond their control. If they withdraw from a class, the class will appear on their record with a grade of “W.” The administrative symbol “W” indicates that a student was permitted to withdraw from a course after the Add/Drop period with the approval of the instructor and appropriate campus officials. This designation carries no connotation of quality of student performance and is not used in calculating grade point average. Beginning the third week of classes, students will be permitted to withdraw from courses by printing the downloadable “Withdrawal” form from the University Web site under “current students”. On the form, state the reason, obtain approvals of the instructor and department and return the completed form to the Enrollment Information Center or the Academic Services Office. The Concord Campus Academic Services may approve Withdrawals for courses offered at Concord.

Undergraduate students may withdraw from no more than 28 quarter units of coursework in their undergraduate career, including any courses taken in CSUEB Open University. When serious illness or accidents are documented and used as a basis for approval of withdrawal from all classes in the term, the units will not count against the 28 unit maximum allowed. Students who will exceed the maximum units allowed may petition for a waiver of the requirement to allow for additional withdrawals.

Withdrawals are normally not permitted after the seventh week of the quarter particularly for individual courses. Students who have completed work up to that point and cannot continue should normally be assigned an “I” (Incomplete) grade. If students have serious and compelling nonacademic reasons for withdrawal from a class after the seventh week they must write a statement outlining the reasons for the withdrawal and obtain written documentation of the circumstances from an impartial third party such as a doctor or lawyer. The document should be an original document (not a copy) on letterhead; then obtain the signatures of the instructor, department chair and college dean, and submit the form and documentation to the Student Enrollment and Information Center, 1st Floor, Student Services and Administration Building on the Hayward Hills Campus, or the Concord Campus Academic Services Office for review by the Registration and Records Appeals Committee. Approval of the withdrawal is not automatic. Withdrawal from any class in which the final examination was taken is not permitted, regardless of circumstances or documentation. Withdrawals will not be processed if students have taken the final examination for the course or have satisfied all the requirements for the course.

A withdrawal may not automatically result in a fee refund. Students should consult with Student Financial Services for any questions about fee refunds related to withdrawing from classes.

If students enroll for a course and fail to attend, but do not officially drop or withdraw, they will receive an appropriate administrative grade indicating failure (“WU” or “NC” depending on the grading pattern in which they enrolled). Refer to the Grading & Academic Standards chapter of this catalog.

Cancellation of Registration or Withdrawal from the Institution

Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the university’s official withdrawal procedures. Failure to follow formal university procedures may result in an obligation to pay fees as well as the assignment of failing grades in all courses and the need to apply for readmission before being permitted to enroll in another academic term. Information on canceling registration and withdrawal procedures is available from the Enrollment Information Center.

• Undergraduate students may withdraw from no more than 28 quarter units of coursework in their undergraduate career, including any courses taken in CSUEB Open University. When serious illness or accidents are documented and used as a basis for approval of withdrawal from all classes in the term, the units will not count against the 28 unit maximum allowed. Students who will exceed the maximum units allowed may petition for a waiver of the requirement to allow for additional withdrawals.

Students who receive financial aid funds must consult with Office of Financial Aid, (510) 885-2784 (finaid@csueastbay.edu) prior to withdrawing from the university regarding any required return or repayment of grant or loan assistance received for that academic term or payment period. Students who have received financial aid and withdraw from the institution during the academic term or payment period may need to return or repay some or all of the funds received, which may result in a debt owed to the institution.

A withdrawal may not automatically result in a fee refund. Students should consult with Student Financial Services for any questions about fee refunds related to withdrawing from classes.

Submitting a “Withdrawal” form is not required if students find it necessary to drop all courses in which they enrolled in using MyCSUEB during the Add/Drop period. For refund information, refer to the Refund of Fees section in the Fees & Financial Services chapter.

If students find it necessary to withdraw from the university after the Add/Drop period has ended (during the third through the seventh week of instruction), they must complete a “Withdrawal” form, obtain approval signatures from each instructor and department chair, and return it to the Enrollment Information Center or the Academic Services Office. Withdrawal at this time can be only for serious health or personal problems beyond the student’s control. Normally withdrawal is not permitted beyond the seventh week of the quarter. If students have attended classes up to that time, they should discuss with the instructor the possibility of receiving an “I” (Incomplete) grade if circumstances prevent completion at the time. Withdrawals after the seventh week of instruction must have the reason substantiated in writing by an impartial third party and require the approval signature of the instructor, department chair and college dean. The petition is then reviewed by the Registration and Records Appeals Committee and approval is not automatic. A quarter from which a student withdraws is not counted as an interruption of enrollment for continuing student status. Even if approved, a late withdrawal petition does not result in a fee refund. Students should consult with Student Financial Services for any questions about fee refunds related to withdrawing from classes.

A Withdrawal (W) will be recorded for each course in the term on a student’s permanent record if they withdraw from the university after the Drop period. The administrative symbol “W” indicates that a student was permitted to withdraw with the approval of the instructor and appropriate campus officials. This determination carries no connotation of quality of student performance and is not used in calculating grade point average. If students withdraw from the university, but do not file an official “Withdrawal” form, they will receive appropriate administrative grade(s) indicating failure (“WU” or “NC” depending on the grading pattern in which they are enrolled).