Matriculation & Registration Information
A Matriculated Student
Upon being fully admitted to the University and having submitted the Student Intent to Register form, the student is registered as a “matriculated student”. The student will be issued an enrollment appointment on MyCSUEB to register for classes.
Students who fail to enroll in a class during their first term as a matriculated student or who do not enroll in classes for two consecutive semesters (not including summer or winter sessions) and do not enroll in the third consecutive semester are discontinued and will be required to submit a new application to the University for readmission. That is, they lose their status as a matriculated student.
Students who fail to fulfill enrollment or matriculation requirements, or otherwise fail to adhere to academic or Cal State East Bay regulations, are subject to immediate administrative action which may result in the student being placed on Administrative Probation, or having enrollment for that term cancelled.
CSU Immunization Requirements
Entering CSU students are required to present proof of the following immunizations to the CSU campus they will be attending which must be completed before the beginning of their second semester of enrollment if incomplete. The required immunizations are:
Measles, Mumps and Rubella Immunization (MMR):
Two (2) doses with first dose on or after 1st birthday; OR positive titer (laboratory evidence of immunity to disease). All new and readmitted students must provide proof of full immunization against measles and rubella prior to enrollment. Failure to comply with this requirement will result in a hold being placed on the student’s registration.
Hepatitis B (Hep B):
All new students who will be 18 years of age or younger at the start of their first term at a CSU campus must provide proof of full immunization against Hepatitis B before enrolling. Full immunization against Hepatitis B consists of three timed doses of vaccine over a minimum 4 to 6 months period. Students who need further details or have special circumstances should consult with Student Health & Counseling Services.
Each incoming freshman who will be residing in on-campus housing will be required to return a form indicating that they have received information about Hepatitis B and the availability of the vaccine to prevent contracting the disease and indicating whether or not the student has chosen to receive the vaccination. Failure to comply with this requirement will result in a hold being placed on the student’s registration. Hepatitis B immunization is available at Student Health and Counseling Services for no, or low cost. Call Student Health & Counseling Services at (510) 885-3735 for more information or to make an appointment. For convenience, a form is available online for students to download and complete. See the Student Health & Counseling Services Web site for this form or for additional information at: http://www.csueastbay.edu/shcs.
Two (2) doses with first dose on or after 1st birthday; OR positive titer (laboratory evidence of immunity to disease) prior to enrollment.
Tetanus, Diphtheria, Pertussis (Tdap):
One (1) dose after age 7.
Meningococcal conjugate (Serogroups A, C, W-135, & Y):
One (1) dose on or after 16 for all students and age 21 or younger. Meningococcal disease is a potentially life-threatening bacterial infection known to occur more frequently among students living in residence halls. It is recommended that all incoming residential students consider the Meningococcal Vaccine as a way to reduce their risk for this potentially fatal disease. Each incoming freshman who is residing in on-campus housing is required to return a form indicating that they have received information about meningococcal disease and the availability of the vaccine to prevent contraction of the disease, and to indicate on the form whether or not the student has chosen to receive the vaccination. The vaccine is available at Student Health & Counseling Services.
Tuberculin Skin Test or Chest X-Ray.
All incoming students must complete a Tuberculosis risk questionnaire. Incoming students who are at higher risk* for TB infection, as indicated by answering “yes” to any of the screening questions, should undergo either skin of blood testing for TB infection within one year of CSU entry. International students must provide written proof of a Tuberculin Skin Test or chest x-ray performed in the U.S.A. during the past 12 months. Failure to comply with this requirement will result in a hold being placed on the student’s registration.
*Higer risk include travel or living in South or Central America, Africa, Asia, Eastern Europe, and the Middle East; prior positive TB test; or exposure to someone with active TB disease.
The above are not admission requirements, but are required of students as conditions of enrollment in CSU. The Student Health & Counseling Services Center at Cal State East Bay provides immunizations, tuberculin skin tests, laboratory and chest x-ray exams for students at low cost by appointment. For more information, call Student Health & Counseling Services at (510) 885-3735 or visit the Student Health & Counseling Services Web site at: http://www.csueastbay.edu/students/campus-life/shcs/.
Students at Cal State East Bay can enroll for classes prior to each term via the University’s online registration system in MyCSUEB. Demonstrations and instructions for the enrollment process can be found within the “Help” feature in MyCSUEB. Students requiring assistance may call the Office of the Registrar at (510) 885-2784 or visit the Student Enrollment Information Center on the first floor of the Student Services and Administration Building on the Hayward Campus or in the lobby of the Academic Services Building on the Concord Campus.
Student Enrollment Information Center
The Hayward campus Enrollment Information Center (EIC)
is located on the first floor of the Student Services and Administration Building. It provides general information related to admission, financial aid, records and registration, and graduation evaluation. The Enrollment Information Center is open Monday through Thursday from 8:30 a.m. to 5:30 p.m.; and Friday from 10:00 a.m. to 5:00 p.m. During the first five days of instruction each semester extended hours are 8:00 am to 6:00 pm except Fridays when the closing time is 5:00 pm. The Cashier’s Office, also located on the 1st floor of Student Services and Administration Building next to the Student Enrollment Information Center, is open Monday from 8:30 a.m. to 6:00 p.m.; Tuesday through Thursday from 8:30 a.m. to 5:00 p.m.; and Friday from 9:30 a.m. to 4:30 p.m. Students seeking service from departments should contact those offices directly.
Academic Assistance is open 9:00 a.m. to 6:00 p.m. Monday through Thursday, and until 5:00 p.m. on Friday for questions regarding services and to schedule advising appointments. Academic advising is available for all undergraduate students regarding their non-major degree requirements. Drop-in advising is available Tuesday and Wednesday, 10:00 a.m. to 12:30 p.m., and 3:00 p.m. to 5:30 p.m. Appointments may also be scheduled in advance and, if needed, 6:00 p.m. appointments are available. Students should bring all their advising records including their most recent general education evaluation or degree audit when they come for advising. Please call (510) 885-3621 for any current changes to advising hours, or go to www.csueastbay.edu/aace.
Concord Student Services is located in the lobby of the Academic Services Building. It is open Monday through Thursday, 9:00 a.m. to 6:30 p.m.
The Concord Campus Academic Services Office provides academic advising. Please call (925) 602-6700 for more information or visit the Concord Campus website at: www.csueastbay.edu/concord/
Undergraduate Status: Class Standing
Undergraduate students are assigned a class standing according to the following plan:
|Semester Units Earned Toward the Degree
|Fewer than 30 units
|30 but fewer than 60 units
|60 but fewer than 90 units
|90 or more units
|90 or more earned units and filed for graduation
General Enrollment Policies & the MyCSUEB Enrollment System
To enroll at Cal State East Bay, students must be admitted to the University.
- Enrollment is complete only when all enrollment requests have been properly recorded and students have paid all fees, deposits, and charges. Dates for enrolling in MyCSUEB, the Cal State East Bay enrollment system, are published on the University website under Important Dates.
- Students are given credit only for those courses in which they are officially enrolled in at the conclusion of the Add/Drop period, except for any course which they have officially filed a Withdrawal form(s) and received an approved withdrawal.
- Students will be held responsible for completing all courses for which they are enrolled, except for those courses from which they withdrew.
- If students enroll in a course and do not attend initial class meetings, they may be dropped from the class if demand for the course exceeds capacity. Departments following this practice will make reasonable efforts to inform students of this action but students should not assume that non-attendance will result in them being automatically dropped and verify the accuracy of their schedule in MyCSUEB before the end of the Add/Drop period. It is the student’s responsibility to check MyCSUEB to verify their course enrollment each term.
- The University does not guarantee the availability of particular courses or sections because admission to classes is authorized only until the maximum number of students allowable in any section has been reached.
Approved by the University Academic Senate, the priority for enrollment is as follows (students must meet the criteria at the time enrollment appointments are set):
- Students authorized to receive priority enrollment
- Graduating undergraduate seniors and graduating graduate students, defined as undergraduates who have filed for graduation by the priority deadline and have 100 semester units completed, and graduate or doctoral students who have filed for graduation and/or have been advanced to candidacy by the faculty of the graduate/doctoral program)
- Students authorized to receive early enrollment
- Post-baccalaureate credential and doctoral students, and conditionally classified/classified graduate students in masters programs
- Second baccalaureate, post-baccalaureate certificate program, and unclassified post-baccalaureate students
- AB 386 Students (online students from other CSU Campuses)
The priority for enrollment for students enrolling in 600-level and 700-level courses is as follows:
- All graduate students
- Undergraduate students majoring in the department concerned
- All other students
Enrollment Appointment Times
Note: Please See Errata Non-curricular page for corrections to this section
In MyCSUEB, students may register for a maximum of 17 units during their assigned enrollment period. After the initial enrollment period, “Graduating Students” will be permitted to enroll up to a maximum of 22 units. “Graduating Students” are defined as undergraduate students who have completed 100 units and have filed for graduation by the priority deadline, and graduate students who have filed for graduation by the priority deadline and/or been advanced to candidacy by the faculty of the graduation program, by the time enrollment appointments have been assigned. Check the “Important Dates” page of the University website for dates when enrollment appointments will be set. Students who meet the conditions stated above after appointments are assigned are not eligible for priority registration.
To enroll in additional units exceeding the maximum number, approval must be obtained by contacting the student’s major department advisor and College Dean. If approved, the student’s major department will notify the Office of the Registrar and the student will then be permitted to add the additional units during the open enrollment or Add/Drop periods.
The normal academic load for full time undergraduate students who expect to graduate by enrolling for two semesters each year for four years is 15 units per semester. Because each classroom hour normally requires two hours of outside study per week, working students should carefully balance the time required for academic preparation with outside commitments.
Possible Registration Restrictions
- Students who have earned 30 or more baccalaureate-level semester units without having satisfied G.E. areas A2 and B4 will not be permitted to register for additional coursework at Cal State East Bay.
- Students who have earned 60 or more baccalaureate-level semester units without having satisfied G.E. areas A1 and A3 will not be permitted to register for additional coursework at Cal State East Bay.
- Students who have earned 60 or more baccalaureate-level semester units and have not been accepted into a major will not be permitted to register for additional coursework at Cal State East Bay.
- *Students who have earned 75 or more baccalaureate-level semester units and have not taken the Writing Skills Test (WST) or enrolled in ENGL 300 or ENGL 301 will be notified to take the WST during the current semester and will have a registration hold placed for the following semester. Upon taking the WST or enrolling in the appropriate course the registration hold will be removed. (*See the Errata Non-curricular page for content correction)
- If a student or former student fails to pay a debt owed to Cal State East Bay, the University may “withhold permission to enroll, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt” until the debt is paid (see Sections 42380 and 42381 of Title 5, California Code of Regulations). For example, Cal State East Bay may withhold Library services, such as the checking out of books and/or electronic devices, to any person owing a debt. Students who believe that they do not owe all or part of an unpaid obligation should contact Student Financial Services. They will review the pertinent information, including information students may wish to present, and will advise students of their conclusions with respect to the debt. Students should check MyCSUEB to verify whether any holds exist that will block registration for the next or subsequent term.
Note: The University reserves the right to select its students and deny admission to the University or any of its programs as the University, in its sole discretion, determines appropriate based on an applicant’s suitability and the best interests of the University.
The California Promise
The California Promise Program enables a specific number of CSU campuses to establish pledge programs for entering first-time students who are both interested and able to complete baccalaureate degrees in 4-years. All campuses have established programs for students with Associate Degrees for Transfer from any California Community College to complete their baccalaureate degrees in 2-years. The program is limited to students who are residents of California.
Students who commit to enter either the 4-year or 2-year pledge will be given a priority registration appointment for each state-supported enrollment period and will be provided with routine and thorough academic advisement. In order to remain in the program, students must meet with their advisors as prescribed, develop an enrollment plan and complete 30 semester units or the quarter equivalent within each academic year, including summer. Participating campuses may stipulate other requirements as well. Interested students entering the CSU should contact campus offices or visit https://www2.calstate.edu/apply/freshman/getting_into_the_csu/Pages/the-california-promise- program.aspx
CSUEB eligible students must commit to the following:
- Complete a California Promise advising workshop every semester.
- Meet with a Pledge Advisor each semester and agree upon appropriate courses in which to register.
- Remain in the admitted major, unless prior approval has been obtained from the Pledge Advisor.
- Register for classes during the assigned California Promise priority registration window (within the registration appointment) and pay fees by the required deadlines.
- Maintain good academic standing, including GPA of 2.0 or above for both Cal State East Bay and overall.
- Successfully complete 30 semester units towards the degree each academic year (including Winter and/or Summer sessions). Degree applicable units include baccalaureate level courses that count towards outstanding major and/or degree requirements, such as general education and university requirements.
- Complete the degree program within two years, beginning with the first term of enrollment at Cal State East Bay.
Interested students entering Cal State East Bay should visit http://www.csueastbay.edu/admissions/transfer-admission-reqs/california-promise.html and also see Transfer Policies & Requirements.
Enrollment Policies for International Students
Undergraduate International Students
The U.S. Custom and Immigration Enforcement requires students on nonimmigrant F1 and J1 visas to pursue a full course of study in a specific program. Therefore, undergraduate students are expected to complete a minimum of 12 units per semester for two consecutive semesters.
Note: Enrollment in courses through Open University in University Extension may not count for visa certification purposes.
Most courses taught by regular Cal State East Bay faculty are available to students through Open University on a space-available basis. To enroll in an Open University course, applicants must complete an online Open University application form each term they wish to attend.
Visit the Open University website for more information and to apply online and view application deadlines. Late applications are not accepted.
High School Students: Enrollment in Special Programs
High school students may be considered for enrollment in certain special programs if recommended by the principal and the appropriate campus department chair and if preparation is equivalent to that required of eligible California high school graduates. Such admission is only for a given specific program and does not constitute a right to continued enrollment.
This is called “dual matriculation”. Information pertaining to dual matriculation is available in the Student Enrollment Information Center on the first floor of the Student Services and Administration Building. Under these programs, eligible high school students may enroll for university credit if they satisfy the requirements for admission to this status.
Intrasystem & Intersystem Enrollment Programs
Fully matriculated students enrolled at any CSU campus have access to courses at other CSU campuses on a space available basis unless those campuses/programs are impacted. This access is offered without students being required to be admitted formally to the host campus and in most cases without paying additional fees. Students should consult their home campus academic advisors to determine how such courses may apply to their specific degree programs before enrolling at the host campus.
There are two programs for enrollment within the CSU and one for enrollment between CSU and the University of California or California Community Colleges. Additional information about these programs is available from the Office of the Registrar located in the Student and Administration building.
CSU Fully Online Courses
Matriculated students in good standing may request enrollment in one course per term, offered by a CSU host campus. Enrollment requests will be granted based on available space, as well as completion of any stated pre-requisites. Credit earned at the host campus is electronically reported to the student’s home campus to be included on the student’s transcript at the home campus.
CSU Visitor Enrollment
Matriculated students in good standing enrolled at one CSU campus may enroll at another CSU campus for one term. Credit earned at the host campus is reported at the student’s request to the home campus to be included on the student’s transcript at the home campus.
Intersystem Cross Enrollment
Matriculated CSU, UC or community college students may enroll on a “space available” basis for one course per term at another CSU, UC, or community college and request that a transcript of record be sent to the home campus.
Undergraduate Academic Course Load
For financial aid and reporting purposes, the minimum academic course load for full-time undergraduate students is 12 units per semester. However, an average of 15 units per semester (30 units per year) is required to graduate in four years. Students who receive the Cal Grant from the California Student Aid Commission are recommended to maintain 15 units per semester to maintain their Cal Grant eligibility each year that they are enrolled.
Undergraduate Status: Full or Part-time
The following classifications apply to students enrolled in the fall and spring semesters or in summer session (not University Extension non-degree programs and shorter sessions such as winter):
- Full-time undergraduate students (including students seeking a second baccalaureate) are those enrolled in 12 or more units in a regular semester. Part-time undergraduate students are those enrolled in fewer than 12 units.
- Note: that in order to graduate in 4 years or 8 semesters, students must complete an average of 15 units per semester.
- Full-time enrollment for veterans (or dependents of disabled or deceased veterans), or reservists under Chapter 30, 31, 33, 34, 35, or 106 is 12 or more units, according to V.A. regulations. Each semester, veterans and eligible dependents should consult the Veteran Affairs Coordinator before the first day of classes and submit their forms requesting certification of enrollment for V.A. benefits. More information can be found in the Military & Veterans Information & Services chapter of this catalog, as well as, on the University website: Veteran Student Admission page.
Enrollment & Degree Progress
Undergraduates who apply for the following must enroll in courses that satisfy their degree program:
- Veterans’ Benefits (or for benefits as dependents of disabled or deceased veterans),
- International students wishing USCIS certification,
- Student athletes wishing to compete in intercollegiate sports, and
- Students on most types of financial aid.
California Resident Freshmen Early Start Program
The Early Start Program serves CSU admitted freshmen who have not demonstrated proficiency in written communication and/or mathematics/quantitative reasoning as determined by systemwide placement standards. Participation in the Early Start Program is required for students needing skills development in these areas; students will be expected to enroll in a written communication course or a mathematics/quantitative reasoning course (but not both) during the summer period prior to the start of the fall term. Students required to participate in the Early Start Program may choose to enroll at any CSU campus; the earned baccalaureate credit will be transferred seamlessly to the student’s destination campus.
The goal of the Early Start Program (ESP) is to:
- Better prepare students in written composition and mathematics/quantitative reasoning before the fall term of freshman year, improving students’ chances of successful completion of a baccalaureate degree.
- If required to participate in ESP, as determined by multiple measures, students will begin in the summer before the start of the freshman year.
- For general information about ESP including fees and course listings, visit csustudentsuccess.org/earlystart. Students are encouraged to visit the campus website for ESP information once admitted.
- Eligible financial aid applicants with an Estimated Family Contribution (EFC) of $5,000 or less will be eligible for waiver of the per unit ESP fee. For more information on assessments, placements and the Early Start Program, please visit www.csustudentsuccess.org
Students may add and drop classes during the Add/Drop period. Beginning the sixth (6th) instructional day of the semester, consent of the instructor and department offering the course is also required for enrollment. If students complete the enrollment process during the Add/Drop period, they are assessed a nonrefundable Late Registration fee. Students may drop a course during the Add/Drop period without it appearing on their permanent record. Courses dropped on or after the first day of the term may result in prorated charges.
Note: Deadlines for shorter sessions (Winter, Summer, and shorter sessions within the semester) may be different and students should consult the “Important Dates” page of the University website.
Students may add courses during their enrollment appointment, open enrollment, and the Add/Drop period either by:
- (a) using MyCSUEB, or
- (b) coordinating their enrollment with the appropriate academic department office for Independent Study, Individual Study, Project, and/or Thesis courses.
Students have the right to add classes during these enrollment periods, subject to their having successfully completed the prerequisites (coursework and/or consent of instructor as stated in the Catalog) and to the availability of sufficient capacity in the class. Beginning the sixth (6th) instructional day of the semester until the end of the Add/Drop period, students may only add courses with the consent of the instructor and academic department offering the course.
The word “drop” refers to official deletion of a course from a student’s record. If students cannot continue enrollment in a course for which they enrolled in for that particular term, they must officially drop the course using MyCSUEB. Students may drop courses through the end of the Add/Drop period without the course appearing on their permanent record. After the Add/Drop period, students may only withdraw from courses.
Departments offering a class may drop students if they do not attend the first class meeting or if they have not met the course prerequisites that are published in the University Catalog. Some departments may notify students as a matter of courtesy when they are being dropped, but other departments may not. There is no University-wide policy and this determination will vary by department. Students should not assume that they will be dropped automatically if they do not attend class, and are responsible for dropping courses in MyCSUEB by the end of the Add/Drop period. Students are also responsible for checking their course enrollment to make sure it is accurate.
Students may add, drop, and waitlist courses using MyCSUEB during the designated enrollment periods. Beginning the sixth (6th) instructional day of the semester, consent of the instructor and department offering the course is also required for enrollment. Dropping courses may be done online through MyCSUEB until the tenth (10th) instructional day of the semester, and students may change their grade type until the fifteenth (15th) instructional day of the semester.
If students are on a waitlist and wish to add a class, it is important that they attend the first class meeting. See “Registering for Classes” on the University’s website for specific instructions.
Note: Deadlines for shorter sessions (Winter, Summer, and shorter sessions within the semester) may be different and students should consult the “Important Dates” page of the University website.
Withdrawing from a Course(s)
Students cannot “drop” after the end of the Add/Drop period, but they can “withdraw” until the twelfth (12th) week of the semester. The word “withdrawal” refers to official termination of enrollment in a class after the Add/Drop period. Students can withdraw from a class only for serious health or personal problems beyond their control. If they withdraw from a class, the class will appear on their record with a grade of “W.” The administrative symbol “W” indicates that a student was permitted to withdraw from a course after the Add/Drop period with the approval of the instructor and appropriate campus officials. This designation carries no connotation of quality of student performance and is not used in calculating grade point average. Beginning the third week of classes, students will be permitted to withdraw from courses by printing the downloadable “Withdrawal” form from the University website under “current students”. On the form, state the reason, obtain approvals of the instructor and department and return the completed form to the Enrollment Information Center or the Academic Services Office. The Concord Campus Academic Services may approve withdrawals for courses offered at Concord.
Undergraduate students may withdraw from no more than 18 semester units of coursework in their undergraduate career, including any courses taken in CSUEB Open University. When serious illness or accidents are documented and used as a basis for approval of withdrawal from all classes in the term, the units will not count against the 18 unit maximum allowed. Students who exceed the maximum units allowed may petition for a waiver of the requirement to allow for additional withdrawals.
Withdrawals are normally not permitted after the twelfth (12th) week of the semester, particularly for individual courses. Students who have completed acceptable work up to that point and cannot continue should normally be assigned an “I” (Incomplete) grade. If students have serious and compelling nonacademic reasons for withdrawal from a class after the twelfth (12th) week, they must write a statement outlining the reasons for the withdrawal and obtain written documentation of the circumstances from an impartial third party, such as a doctor or lawyer. The document should be an original document (not a copy) on letterhead; then, the student must obtain the signatures of the instructor, department chair, and college dean, and finally submit the form and documentation to the Student Enrollment and Information Center, 1st Floor, Student Services and Administration Building on the Hayward Hills Campus, or the Concord Campus Academic Services Office for review by the Registration and Records Appeals Committee. Approval of the withdrawal is not automatic. Note: Withdrawal from any class in which the final examination was taken and/or the student has been assigned an earned grade, is not permitted regardless of circumstances or documentation. Withdrawals will not be processed if students have taken the final examination for the course or have satisfied all the requirements for the course.
A withdrawal may not automatically result in a fee refund. Students should consult with Student Financial Services for any questions about fee refunds related to withdrawing from classes.
If students enroll for a course and fail to attend, but do not officially drop or withdraw, they will receive an appropriate administrative grade indicating failure (“WU” or “NC” depending on the grading pattern in which they enrolled). Refer to the Grading & Academic Standards chapter of this catalog.
Note: Deadlines for all withdrawals can be found under “Important Dates” on the University website. The deadline for withdrawing from a shorter session, including summer or winter, is different than the semester deadline and students should consult the website for all deadline dates.
Cancellation of Registration or Withdrawal from the University
Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the university’s official withdrawal procedures. Failure to follow formal university procedures may result in an obligation to pay fees as well as the assignment of failing grades in all courses and the need to apply for readmission before being permitted to enroll in another academic term. Information on canceling registration and withdrawal procedures is available from the Enrollment Information Center, located on the first floor of the Student Services and Administration Building.
Students who fail to fulfill enrollment or matriculation requirements, or otherwise fail to adhere to academic or Cal State East Bay regulations, are subject to immediate administrative action which may result in the student being placed on Administrative Probation, or having enrollment for that term canceled.
Note: Matriculated students who have not enrolled in classes at Cal State East Bay for two consecutive semesters (not including summer or winter sessions), and do not enroll in the third consecutive semester, will be discontinued and will be required to submit a new application to the University for readmission.
Submitting a “Withdrawal” form is not required if students find it necessary to drop all courses in which they enrolled in using MyCSUEB during the Add/Drop period. For refund information, refer to the Refund of Fees section in the Fees & Financial Services chapter.
If students find it necessary to withdraw from the University after the Add/Drop period has ended (during the third through the twelfth week of instruction), they must complete a “Withdrawal” form, obtain approval signatures from each instructor and department chair, and return it to the Enrollment Information Center or the Academic Services Office. Course withdrawals are handled as noted in the section above. A semester from which a student withdraws is not counted as an interruption of enrollment for matriculated student status. Even if approved, a late withdrawal petition does not result in a fee refund. Students should consult with Student Financial Services for any questions about fee refunds related to withdrawing from classes.
Financial Aid Recipients
Students who receive financial aid funds must consult with a financial aid counselor in the Financial Aid Office prior to withdrawing from the university regarding any required return or repayment of grant or loan assistance received for that academic term or payment period. Students who have received financial aid and withdraw from the institution during the academic term or payment period may need to return or repay some or all of the funds received, which may result in a debt owed to the institution.
A withdrawal may not automatically result in a fee refund. Students should consult with Student Financial Services for any questions about fee refunds related to withdrawing from classes.
Special Registration Petitions
Some courses may require a Special Registration Petition prior to enrollment. Known colloquially by students, “Special Reg” forms are available from the department offering the course. Typically, courses that will require special registration petitions are:
- Independent Study,
- Individual Study,
- Capstone Project,
- Departmental Thesis, or
- University Thesis.
Cross-registration with Other Bay Area Two-year & Four-year Institutions
Programs have also been established to permit students from Cal State East Bay and those from the following campuses to take coursework that is not available at their home campus at another school:
- Cañada College,
- Chabot College,
- College of Alameda,
- Contra Costa College,
- Diablo Valley College,
- Holy Names University,
- John F. Kennedy University,
- Laney College,
- Las Positas College,
- Los Medanos College,
- Merritt College,
- Mills College,
- Ohlone College,
- Solano College,
- St. Mary’s College, and
- U.C. Berkeley.
Contact the counseling center or registrar at the host campus (or the Office of the Registrar at Cal State East Bay) for information on eligibility requirements, limitations and other privileges or restrictions.
Cross-registration Program with University of California, Berkeley (UCB)
The purpose of this program is to increase a student’s educational opportunities by maximizing the use of existing programs and courses available in the East Bay region. The following conditions apply:
No course of instruction available at Cal State East Bay may be taken in the other system. Enrollment is limited to one course per semester.
Students may seek to enroll in a course offered at UCB upon the recommendation of their academic advisor and department chair. These advisors should insure the completion of any prerequisites before application is made.
Note: Forms are available from the University website under Student Records Forms.
Students may seek to enroll in a course offered at UCB only with the permission of the course instructor, and the approval of the appropriate department chair and college dean. Each university gives first registration priority to its own students; therefore, concurrent enrollment may not be available in courses with limited spaces. A Cal State East Bay student should return the completed form and card to 120 Sproul Hall at UCB.
Students must be in good standing, be matriculated in a degree program (undergraduate or graduate) and have a full-time schedule (12 semester units for undergraduates and 8 units of graduate level courses for graduate status) at Cal State East Bay in order to participate in the program.
Cross-registration with UCB is not permitted during a student’s first term of enrollment at Cal State East Bay.
Each campus has appointed a coordinator of the cooperative program who verifies the satisfaction of these conditions for each prospective participating student. The Office of the Registrar coordinates the program at Cal State East Bay.
No additional costs are charged to the student at Cal State East Bay. However, they will be billed the Cal State East Bay rates for the total academic load in the combined registrations. Because of the interval involved in sending transcripts, there will be a time lag in the appearance of grades on Cal State East Bay’s permanent records.
Cross-registration will be canceled if the student becomes ineligible for participation.
Planned Educational Leave
Students may request a Planned Educational Leave to pursue educationally related activities which will enhance the prospect of successful completion of their academic program, but which do not require enrollment at Cal State East Bay or any other institution of higher education. Students who are unable to enroll due to compulsory military service or because of a documented disability or because of pregnancy may apply for a Planned Educational Leave. Students requesting a leave should be in good academic standing in a program leading to a degree.
A Planned Educational Leave may be for a period of up to a total of two years (four consecutive semesters, not including summer session) if students are enrolled in a program leading to a degree. The leave must be approved by their faculty advisor or department chair and the Office of the Registrar. If approved, students will retain graduation catalog rights and may enroll as a matriculated student, provided they return and enroll in the same major for the semester indicated. Failure to return from a Planned Educational Leave by the semester indicated means loss of catalog rights and students will be required to apply for readmission to the University and pay an application fee. The Planned Educational Leave form is available on the University website under Student Records Forms.
Undergraduates Petitioning for Graduate Credit
Undergraduate students may apply graduate courses taken during their final term of undergraduate attendance to a Cal State East Bay master’s degree program. Students can take up to 9 semester units of courses during their final undergraduate semester (no earlier) and apply them to their master’s degree if they:
- have at least a 2.00 grade point average at Cal State East Bay;
- do not need the units or grade points to complete their baccalaureate degree;
- do not need the units for residence credit in their master’s degree; and
- obtain prior permission from the Department Chair of the graduate program in which they wish to apply the units.
While an undergraduate, students should obtain and complete a Petition for Graduate Credit form, and obtain the signed approval of the graduate department chair to apply the courses to their master’s degree. The form should be filed with the Registrar’s Office.
Students cannot be matriculated in a baccalaureate degree and a master’s degree program at the same time. So, the units earned in the last undergraduate semester that are applied to the master’s degree are not residence credit in the graduate degree. Most Cal State East Bay master’s degrees require 30 units, 21 of which must be in residence. If a student takes the maximum 9 units for their graduate degree in the last undergraduate semester, they will have used up their non-residence degree credit and cannot use any transfer, University Extension, or Open University units for their master’s degree.
Students who wish to start working on a basic Teaching Credential (500-level courses in Teacher Education) before completing their baccalaureate must be in the Fast-Track Teacher Preparation Program in order to have the credential units applied to their post-baccalaureate requirements. Students who are not in the Fast-Track Teacher Preparation Program may submit a Petition for Graduate Credit to the Office of the Registrar to receive post-baccalaureate credit. The Petition for Graduate Credit must be received prior to the posting of a student’s degree, and can only be approved for courses completed during a student’s final term before graduation. Once a degree is awarded, no changes can be made to give post-baccalaureate credit to courses taken in a baccalaureate program.